64 items found
- Can I Password Protect a Folder on Google Drive?
Privacy is incredibly important in this day and age. It has become easier than ever to be hacked, and have all of your online information compromised. Nowadays, many people have a lot of personal information, photos, and documents within their Google Drive accounts. In order to keep this information confidential and safe from being seen by the wrong eyes, you may be wondering if you can password protect a folder in Drive. The answer to this question is both yes and no. Google Drive itself does not have its own feature to password protect folders. However, there are ways you can still set this in place by encrypting or by using a 3rd party software. Like anything, there are some pros and cons to these methods, as well as some exclusions as to what can actually be password protected - this is something we will discuss more below. But all-in-all, this is a super handy feature that could potentially keep your documents and personal information safe if your Google Drive account gets hacked. While it may seem like a pain to install these round-about methods for password protection, it may want to be something that you consider if you have a lot of important documents stored in the cloud. Whether you just don’t want your account getting in the wrong hands, or to protect important personal and business files - this is something to think about. Continue reading below to learn the different ways you can protect your Google Drive files with a password: How Do I Protect My Google Drive With a Password? There are several different ways that you can protect your Google Drive documents with a password. However, all of these methods will include some kind of 3rd party act on your part - since Google doesn’t have a password protection feature of its own. So here are three main ways you may consider placing a password on your Google Drive folders and documents: Encrypt Files or Folders. This first method is going to require a little bit of tech knowledge and savyness. This method will require a USB or other storage device to back up your data. Follow the steps below to learn how you can encrypt your files before uploading so that they can be password protected. Step 1: Choose the folder that you want to encrypt and right-click on it. Then select “Properties” from the menu. Step 2: Select the “Advanced” button under the “General” tab. Step 3: In the “Advanced Attributes” window, go to “Compress or Encrypt attributes”, and check the box of Encrypt contents to secure your data. Step 4: Click “OK”. Step 5: Next, click “Apply”. Step 6: In the pop window, select “Apply changes” to this folder as the only option. Click “OK”. Step 7: Next, the instruction will ask you to back up your file encryption certificate and key. Step 8: Choose “Back up now”. Then input the password and upload encrypted files to Google Drive. As you can see, this process is relatively easy, but will still take some time - as you want your folders already put together and ready to be encrypted. But once you get in the habit of encrypting it will get easier. Make sure when you select a password for your folders, that you choose a different one for each folder, and that it is completely unique from anything that you use anywhere else. This will help protect your files from hackers or potential threats. Install Folder Protection Software. There are several different 3rd party add-ons that you can attach to your Google Drive to enable a password protection feature. One of the most popular and trusted software that you could install very easily, would be EaseUS LockMyFile. This software is only available for PC, so password protection wouldn't be available on your mobile devices. With EaseUS LockMyFile, you can encrypt and lock pictures and other data on a local disk, USB drive, and other external storage devices. However, If you have installed some software simultaneously, you will have to uninstall other tools because multiple software installations can create conflicts with the password program. This program has a free download option on Windows PC computers but also has a paid version that has many different features. LockMyFile not only will encrypt Drive folders, but will also secure images, and data on a local disk, USB drive, and other external storage devices. This would be a very helpful software to consider installing if you have a lot of sensitive data and information in your Google Drive that you want to make sure it secure at all times. Share File Links in Google Drive. Google Drive doesn’t have a password protection feature that will prompt you to insert a password in order to view the contents. However, Google does have another form of security and privacy by “sharing a link.” You can switch the privacy settings of your files so that nobody can view the documents except those who are given a link to the contents. Once the person has viewed your files, you can always change the permissions back to “everyone” or private so that they no longer have access. While this does not protect your files from being hacked or viewed by somebody who is looking at your PC firsthand, it is still a good way to have a sense of security and privacy when sharing files with others. Here is a step-by-step process of how you can share links with people in Google Drive: Step 1: Sign in to your Google Drive account. Step 2: Select the folder you want to share, and right-click “Share”. Step 3: Click the “Get shareable link”. Step 4: Click the “Down arrow” next to the “Anyone with the link”. Step 5: Decide whether people can edit or view folders.
- Can Google Docs Read To Me Aloud?
There are many different reasons you may wish your Google Doc would read your text aloud. For instance, if you are writing an oral presentation, you may want to hear your writing aloud to make sure it sounds presentable. Those who struggle with reading or focusing on words find the text-to-speech tools to help them a lot with staying productive throughout their day. People with visual impairments also find text-to-speech features useful for using the internet. Having Google read text aloud can also be super helpful for children with visual impairments, or kids who struggle with focusing long enough to read. Regardless of your reason, you may be wondering if Google Docs has a feature that will read your text aloud. The answer to this question is yes! There is a super simple way you can enable text-to-speech on your Google document. While there are actually a handful of different add-ons to choose from to do this; the best solution would be by using ChromeVox. Simply keep reading below and follow the steps to enable ChromeVox on your Google Docs browser site to have your text read aloud to you: How Do I Enable ChromeVox on Google Docs? The exact buttons and steps for enabling ChromeVox on your browser may be different for everyone depending on the specific chrome device that you are on. However, the process remains the same, regardless of where the settings are located on your device. Here is the simple step-by-step process for enabling ChromeVox on your Google Docs browser site: Step One: Go to “accessibility” on your Chrome device. Step Two: Click to enable “ChroveVox” on the device. A banner at the top of your browser should appear giving instructions on how to select to have the voice speak the text aloud. ChromeVox is now enabled for your entire device, however, you can shut it off at any time by revisiting the “accessibility” area of your settings. Note: Even though ChromeVox is select to speak, it will often read some unwanted parts of your screen, since the program is mostly intended for those with visual impairments. If you would like something that truly reads whatever you select on Google Docs, we suggest that instead of enabling ChromeVox, you enable “Select-To-Speak.” (This should be located right below the ChromeVox feature) Step Three: Now that ChromeVox (or select-to-speak) has been enabled, you can open up your desired Google document and highlight the area you wish to be spoken. Next, click the small volume speaker button on your lower shelf. Then on your keyboard, press the keys Ctrl+Shift+S to have the reader speak your highlighted text. Congratulations! You now have two easy methods (ChromeVox or Text-To-Speech) that will allow you to listen to the text written in Google Docs. This is a super easy process that anyone can do for free on Google Docs (or using ChromeVox, you can listen to any text on any site!) without any hassle within a few minutes. Can Google Docs Read To Me on iPhone? Above is an excellent solution for anyone who wants to listen to text from Google Docs aloud on their Chrome browser. However, if you are an Apple user on a mobile device, you may feel lost for options. However, there are actually some good apps and solutions that you can use on your iPhone that will provide you with the same results as ChromeVox and text-to-speech. Just like how Chrome has ChromeVox as a pre-installed screen reader application that can be enabled, Apple has its own that you can enable on the back-end of your mobile device. Follow these steps to enable it on your iPhone: Step One: Open “settings.” Step Two: Tap “general.” Step Three: Tap “accessibility.” Step Four: Find and click on “VoiceOver” to enable it. Step Five: Once enabled, visit the VoiceOver site to find specific instructions on how to select and have your phone read the text aloud to you. You now have a text-to-speech application for your iPhone! This is available on most Apple devices, as well as iPads. You can now listen to text from your mobile devices, or have your papers read to you. This is also an incredibly helpful tool for those who have visual impairments. If your child struggles with using their iPad or iPhone for impairment reasons, a text-to-speech tool could really help their experience - especially if they have moved to remote learning in recent years. It has also been shown that people who struggle with focusing and short attention spans really find text-to-speech tools to help them with everyday tasks, work, and school assignments. Another great use for text-to-speech would be for those who struggle with or dislike reading. Listening to the text can help you multi-task and better retain the knowledge that you are taking in. In Conclusion: If you want the text to be read to you on your Google Docs browser via a Chrome device, the best solution would be for you to enable ChromeVox or text-to-speech in the accessibility section of your device. However, if you want this same thing on one of your Apple mobile devices, you should enable VoiceOver in the accessibility settings of your device. There are so many great benefits to using one of these text-to-speech tools with either Chrome or Apple devices. We hope this article provided you with the information that you were searching for, and that the tools will beneficial to you. If you have other questions like this one or have something you would like to add to this article, please leave your input in the comments below!
- How Do I Add A Signature In Google Docs?
Digitally signing paperwork isn’t a new concept, as it has been available for quite some time now by using Adobe Photoshop, for example. But not everyone has Photoshop, and it isn’t very convenient at all. In this case, you may be wondering if there is a quick and easy way for you to digitally add your signature to a Google Doc. Thankfully, there are three different ways that you can easily sign your name on your document. In this article, we will look at these three popular options and their pros and cons to help you decide which option will be best for you. Perhaps one of the most well-known and simple ways you can sign your signature on a Google document is by using Google drawings. You can use this platform to write your name and then import it into your document. Continue reading for a step-by-step process of how you can do this with Google Drawings, as well as a few other free methods that you may find to be better for your situation: How Do I Add My Signature To A Google Doc With Google Drawings? Using this method to import your signature into a Google Doc is most popular since it is already integrated with Google itself. Since Google saves everything in the cloud, your drawing that contains your signature can be saved, downloaded, and later reused on another document instead of writing your name all over again. Google Drawings is also very easy to use, and to the point. With the “Scribble” setting, you can move the pen very easily, even if you are using a computer mouse to write your name. It may take a time or two to get used to this, but it is still very easy and attainable. To add your signature to a Google doc using Google drawings, simply follow this step-by-step process featured below: Step #1: Open your desired document. Step #2: Select the “Insert” button, once inside of your Google Doc. Step #3: Click “add a new drawing.” Once you have opened a drawing in Google Step #4: Select Line > Scribble. Step #5: You can proceed to write with your mouse (or finger if on a mobile device). Step #6: Hit “Save” and “Close” once you are satisfied with the drawing. Once completed and saved, your signature will appear in the place where you last placed your cursor. This is an extremely easy method that anyone can do, even if you are using a computer mouse. As mentioned before, it might take doing this once or twice before you can get your signature just the way you like it. If you are struggling to make your signature presentable, there is also a way you can slightly adjust it. To Edit: Once your signature is on the document, you can see an “Edit” button if you hover your cursor over the image. With this edit feature, you can make small adjustments and change the size and alignment of your signature. With the “Position” feature, you can move the signature entirely, there is also a “Text Wrapping” feature. What Are The Pros? What are the benefits of using Google Drawings? The best part about it is that it’s already available to anyone and can be done in a matter of minutes. Since drawings are a Google feature, your signature will be saved in the cloud. This allows you to import the signature into any other Google program; such as Drive, Keep, Sheets, etc. Google’s “Scribble” pen is also very easy to use. Drawings certainly isn’t a complex program and don’t have a ton of features. But for a simple signature, it is perfect for this task. What Are The Cons? The only major con of using Google Drawings is that it can take some practice to get a good signature if you are using your computer mouse to write. However, if this is something you find to be an issue, you can either edit the signature afterward or use a touchscreen device that will allow you to use your finger or a stylus to write your name. You could also draw your signature on your mobile device first, save the drawing, and later import it to your document. This would allow you to skip the pain of writing with a mouse altogether. How to Sign Your Google Docs Using DocuSign? Another option that you may consider if you aren’t a fan of using Google Drawings, would be installing a third-party add-on to your document, such as DocuSign. Despite DocuSign being easy to use, however, it will take more time to set up this program than using Google Drawings. Since Drawings is already a part of Google and requires no sign-up (since you’re already logged in with your Google account), you can immediately start writing as soon as you enter your document. But if you don’t already have DocuSign set up as an add-on to your Google Docs, you will have to go through the process of adding it, making an account, and following the email, instructions to start electronically signing your documents. However, once you do have DocuSign, it will become a great tool that you may find valuable. This can be a great add-on to have, especially if you find yourself signing a lot of documents, either as an individual or a business owner. DocuSign is not only compatible with Google applications, but can also be used with Microsoft Word. Having a versatile tool can be very useful, especially if you have several different devices or accounts that you will be used for documents. If you would like to install DocuSign’s third-party add-on in Google Docs, you can use the following steps: Step One: Open your desired Google document. Step Two: Click “Add-ons” on the menu bar of the document. Step Three: Search for DocuSign eSignature and add the application. Step Four: Create an account with DocuSign. Follow the steps provided by DocuSign themselves to begin adding signatures to your document. What Are The Pros? DocuSign is a great tool that is very popular for being a helpful and easy-to-use electronic digital signing application. This tool has many great reviews and is perfect for anyone - regardless of how tech-savvy they may be. DocuSign has a free edition of their services that allows you to sign as many documents as you like, and also store all of your signatures in the cloud. If you are a business owner, or simply find yourself required to sign a ton of paperwork and would like a way to do it digitally, this would be perfect for you. What Are The Cons? However, if you are someone who very rarely finds themselves needing to sign something digitally, this may not be ideal for you. Since DocuSign requires installing the add-on, making an account, and a slight learning curve to understand the basics of signing - it would be much easier for you to simply use Google Drawings. Also, it is worth noting that if you are a business owner, you might not be able to simply get by with a free DocuSign account. They have several different priced packages for businesses, so you can choose what you need. A standard individual package is 25/mo, and the most expensive package (Business Premium) is 135/mo per user. How to Sign Your Google Docs Using SignRequest? Another method for electronically signing your Google document would be by using SignRequest. Much like DocuSign, this is a third-party add-on that you will need to create yourself an account for. However, instead of connecting directly through Google Docs, you will typically connect SignRequest to your Gmail account. Then through Gmail, you can proceed to place your signature on any document of your choice. If you are a company, small business, or individual who shares a large number of documents mainly through email, this would be a very helpful tool for you. SignRequest can also attach directly to your Google Docs or Google Drive for free. However, to attach to Docs, you will need to integrate the add-on with G Suite. This is something you should keep in mind when deciding how you want to go about adding your signature to documents. If SignRequest is an add-on that you would like to give a try, take a look at the following steps below: Step One: Install the SignRequest Gmail add-on. You can do this by searching for “SignRequest” in the web store and then hitting the “add to Chrome” button. Step Two: Once you have installed the add-on and have an account, you can choose to send a document signature request, or sign one yourself. For instance, if you have been sent a signature request through email, you will click the “review document” button in the email. Step Three: When reviewing the document, you will be given options of what you would like to do next. SignRequest gives you the ability to add an attachment to the existing document, forward it to another address, or add input in predefined fields. If you wish to sign the document, you will need these predefined fields. By selecting this, a pop-up will open and you will be able to add a signature, date, text, or checkbox. When adding a signature you will typically have four options to choose from: Use a previous signature that has been saved in the cloud. Draw a new signature. You can use your computer mouse or your finger on a touchscreen phone or tablet. Type a signature. This won’t usually look as natural as drawing one yourself, but it is still an available option for anyone who doesn’t have the time or will to draw one at that moment. Upload a signature picture. This works best with a transparent image and allows you to add a 'real' signature which can be stored in your account. If you are not satisfied with how your signature turned out, simply hit the “clear” button in the corner and retry. Once you have finished your signature, you can save and send the document to your desired location. What Are The Pros? In similarity to DocuSign, this application is very easy to use, and to the point when used for its created purpose. Reviews say that SignRequest has a very simple and to-the-point layout, and is great for both commercial and everyday usage. Many people have begun using SignRequest in recent times, due to the pandemic, and need a safe and simple way of getting signatures on documents. In addition to this, SignRequest is actually one of the cheaper e-sign applications out there. What Are The Cons? Despite being a more cost-effective option for digital signatures, SignRequest only offers a 14-day free trial and no free account whatsoever. The cheapest account is 9/mo per user and allows you to sign unlimited documents, have custom branding, create one team, and a secure audit trail. As you can see, even at the basic entry-level account, you are provided with many helpful tools that would be good enough for the average individual. However, if you would want a business account, you will have to be prepared to pay a higher cost of 15/mo per user. This will provide you with more “professional features” and unlimited documents, teams, brands, and templates. In conclusion, which one of these methods for adding a signature to your Google Doc would I recommend? The answer to this question is really going to depend on what your needs are. If you are looking for a one-time solution to adding a signature to your doc, I would recommend using Google Drawings. This method will take very little time, (literally no more than ten minutes) requires no login, and is completely free. But if you are a business, then you may find one of the add-ons to be a better solution. With either DocuSign or SignRequest, your signatures can be saved in the cloud, and have other features that allow you to email the documents back and forth with ease. If you are on a budget and would prefer a more professional system for signing documents, I would suggest DocuSign as the best option. With their free account, you have all the tools you need to digitally sign documents with ease. If you have any feedback on this article or advice to share, please feel free to leave it in the comments below!
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