Updated: Jul 18
Have you ever tried to attach an image to an email from your Outlook app on Android using Office 365? You’ve probably noticed that it always embeds the image into the body of the email instead of attaching it as a file. Learn how to stop outlook from embedding attachments.
This is especially frustrating for your email recipient because oftentimes the images are so huge that they’re difficult to see and they have to download each one to see them easier.
So how do you stop outlook from embedding inline image attachments? At this time, much to the dismay of many Outlook 365 users, there is no setting you can change in order to attach images as a file instead of embedding them on the Android app. However, if you save your images as a PDF, you can attach them as files.
Many Office 365 users who use Outlook on their Android phones are disappointed that this isn’t a feature included in the app. In fact, there is a feature request right on Microsoft’s website where you can vote to have this feature added. At the time this article was written, there were 1652 votes for the feature.
Here are the instructions for attaching images to your Outlook 365 email for the Android app, without embedding them in the body of the email.
Step 1: Open the Gallery App
First, open up your image Gallery App on your Android phone and locate the picture that you wanted to send as an attachment.
In order to get the settings to save the image as a PDF, click the 3 dots in the upper right.
Note: Make sure that you are accessing the image gallery through the Gallery App, not your camera app.
Step 2: Print
After clicking on the three dots in the upper right, you’ll see this dropdown menu pop up.
Click on the last option, Print.
Don’t worry, we won’t actually be printing anything. We will be “printing as a PDF” but without actually printing anything.
This sounds super confusing right now but I promise it will make sense soon!
Step 3: Save as PDF
Now that you have the print settings open, you might notice that it defaults to one of the printers on your network.
Click the black down arrow on the right-hand side of your printer. This will produce a dropdown menu and you’ll see an option to Save as PDF.
Once you’ve selected PDF, tap on the yellow PDF icon on the right-hand side.
Next, select a folder to save your PDF in and click Done. Don’t forget which folder you saved it in because you’ll need to know this when you’re attaching it to an email in Outlook.
Note: You could create a whole new folder just for email image attachments by clicking the plus sign in the upper right.
Step 4: Share PDF to Outlook
Now that the PDF is saved, you’re going to locate the folder and file in the Files app on your Android Phone.
Then, tap the three dots in the upper right of the file that you want to send. In the drop down menu, tap on Send file…
Note: We are not opening the Outlook app and attaching it from the compose email settings. You must start with the Files app and then share it to Outlook.
Lastly, click on the Outlook app that pops up in the sharing menu.
Step 5: Send Your Email
Now you will see your image attached as a PDF instead of the image appearing in the body of the email.
It will put the file name in the subject line but you can delete this and have it say what you would like.
Now you don’t have to worry about sending giant images to your recipients that they will have a hard time seeing without downloading to their computer.
How to Stop Outlook from Embedding Attachments Conclusion
I hope these instructions have helped you if you need to attach images to your emails rather than embedding them into the body of the email.
This is a lot more steps than necessary if they would simply make it an option to chose if images are embedded in the email or attached as a file.
Don’t forget to vote for this feature on Microsoft’s website at this link!
Check out more tips on using Microsoft Office!